2026 Ambulance reimbursement conference
The Ambulance Association of Pennsylvania (AAP) Presents
2026 Ambulance Reimbursement Conference
April 23 and 24, 2026
The Hershey Lodge and Convention Center
325 University Drive
Hershey, PA
You can make hotel reservations by calling 1-855-729-3108 and asking for the Ambulance Association of Pennsylvania room block to receive the $177.00 room rate. Deadline for reservations is March 20, 2026.
Whether a new, seasoned billing professional or a manager/leader of your organization, this conference is for you! The sessions are applicable to all levels of EMS and the agenda contains important sessions that you will NOT want to miss!!!
Continuing education credits pending |
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Attendee, Exhibit and Sponsor Registration
Full Conference Attendee Member Rate: $399 ($345 for each additional attendee from the organization. You must be logged onto the members only side to view these rates.)
Full Conference Attendee Non-Member Rate : $499
Attendee Registration (you must be logged onto the members only side to see the link to register at the member rate)
Exhibit and Sponsor Registration (you MUST be logged onto the members only side to see the link to register at the member rate)
If you experience any difficulties, please email or call Heather at executivedirector@aa-pa.org or 717-512-5609.
Registration/Payment and Cancellation Procedure(s):
YOU MUST PRE-REGISTER ONLINE USING THE LINK ABOVE.
- Payment must be received with your registration or a few days after (if paying by invoice). For your convenience, we now accept Visa, Mastercard, and Discover credit card payments online.
- Please make check payable to the Ambulance Association of Pennsylvania. If paying by check, payment must be received no later than April 15, 2026.
- Cancellations made prior to April 15, 2026 will be subject to a $50.00 administrative fee. No refunds will be made for cancellations after April 15th.
Mail payments with a copy of your invoice to:
Ambulance Association of Pennsylvania
PO Box 60183
Harrisburg, PA 17106-0183
Questions???
Call 717-512-5609 or email Heather Harris at executivedirector@aa-pa.org.
PROGRAM SCHEDULE
The 2026 Reimbursement Conference is sponsored by:
Thursday, April 23, 2026 8:30 am - Registration, Exhibitor Set up and Continental Breakfast 9:00 am - HIPAA : The Latest and Greatest Doug Wolfberg, Page, Wolfberg & Wirth, LLC After a period of inactivity, stuff is finally happening in HIPAA Land! This session will update you on new requirements for your Notice of Privacy Practices, examine some recent HIPAA enforcement actions and lay out some best practices for every EMS agency to maintain privacy and security compliance. 10:00 - 10:15 am - Break 10:15 - 11:15 am - AI in EMS: Implementing Legal and Ethical Guardrails Doug Wolfberg, Page, Wolfberg & Wirth, LLC AI applications are changing everyday life – and EMS is no exception. AI is proving to be a game changer in generating clinical EMS documentation, in coding and billing, and in a myriad of administrative tasks. As beneficial and efficient as AI can be, there are some very important legal and ethical issues that EMS leaders must know in their use of AI. This session will address emerging AI uses in EMS, and lay out some legal, privacy and ethical guardrails that every EMS agency using AI should implement. 11:15 - 11:30 am Break 11:30 - 12:30 pm - The New DEA Regulations: Controlled Substances Compliance in EMS Doug Wolfberg, Page, Wolfberg & Wirth, LLC The Drug Enforcement Administration (DEA) has recently released some long-awaited new regulations that, for the first time, create an EMS-specific DEA registration category. This important session will review the new regulations and discuss issues including drug restocking, medical director engagement, hospital affiliations and more. Critical issues like controlled substances recordkeeping, theft prevention and more will also be discussed. 12:30 - 1:30 pm - Lunch (included) 1:30 - 2:00 pm - AAP Annual Meeting The AAP has been hard at work making progress on several key pieces of legislation and other projects. Celebrate the AAP's 40th birthday! 2:00 - 3:00 pm - Sticker Shock Ken Davidson, Second Alarmers Rescue Squad Frequently complaints are triggered by a patient receiving a bill but that does not always mean the complaint is only because of the bill. In this session we will examine complaints received from patients after they have received a bill and how those complaints may differ from complaints expressed immediately or shortly after receiving service. We will discuss strategies of how to break complaints down to determine if they are based solely on the bill, on clinical care, on service, or on a combination of these and best practices for handling and resolving these complaints. 3:15 pm - 3:30 pm - Break 3:30 - 4:30 pm 4:30 - 6:00 pm | Friday, April 24, 2026 8:30 am - Continental Breakfast 9:00 - 10:00 am 10:00-10:15 am Break 10:15 - 11:15 am - There's a Whole in the Bucket Ken Davidson, Second Alarmers Rescue Squad This interactive session takes a look at the flow of funding into and out from EMS agencies and involves attendees working together and making decisions along the way to help raise and maintain the level in the giant bucket of money. We will begin with the basics of funding generated by calls and routine expenses such as payroll and fleet and then face tougher challenges like expanded revenue streams and hidden and unplanned costs. Which will run out first, our time together or the bucket of money? 11:15 - 11:30 am Break 11:30 - 12:30 pm - Novitas Solutions Annual Medicare Update Gail Atnip, Education and Outreach Specialist 12:30 - 1:30 pm - Lunch (included) 1:30 - 2:30 pm |
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